Focus on the art while we manage the logistics. Delegate inventory cataloging, inquiry handling, exhibition planning, and shipping coordination to specialized gallery virtual assistants.
Our specialized art virtual assistants manage administrative records, client communications, show logistics, and marketing to keep your creative practice running smoothly.
Updating database records, logging work dimensions, media, location, pricing, and generating digital certificates of authenticity.
Responding to general inquiries, mailing customized PDF price lists/portfolios, and coordinating appointments for in-gallery viewings.
Drafting invitations, managing RSVP lists, coordinating vendor bookings, and managing outreach lists for show openings.
Communicating with art couriers, organizing shipping documentation, tracking international customs paperwork, and delivery updates.
Drafting Instagram posts, setting newsletter campaigns (Mailchimp/Artsy), and publicizing art fair schedules or artist profiles.
Generating collector invoices, logging gallery expenses, documenting framing payouts, and managing commissions.
Our assistants understand the specific digital stacks art businesses rely on to catalog, communicate, and close sales.
Artlogic
Artsy
Primer
Mailchimp
Collector details, sales pricing, and client records are kept fully confidential under tight security frameworks.
VAs understand fundamental art vocabulary, artist contracts, media designations, and catalog standards.
Scale hours up for show openings, catalog launches, or art fair weeks, and down during quieter summer seasons.
Collectors expect high-touch, prompt, and highly professional correspondence. Our art virtual assistants understand the nuances of communicating with high-net-worth collectors, managing invoice records, and shipping expensive artwork across borders safely.
Whether you are an independent artist managing commissions or an established gallery coordinating international exhibitions, we pair you with assistants who make your business administration seamless.
Get Started TodayContact us to discuss your operational needs and let us match you with a skilled virtual assistant.
